Booking the Village Hall

HALL HIRE CHARGES

The hourly rate for the hire of the Village Hall is £18, with a reduced rate of £9 for the residents of Harringworth and Shotley and, by exception, special rates for regular bookings. The Bookings Manager may consider a discounted one-off rate if applicable.

Different rates apply when the hirer’s event has a ticket price. The hourly rate will be £24, and for villagers £12.

The booking fee includes use of any equipment (tables, chairs, crockery etc.) with an additional fee for the use of the kitchen for food preparation (£25 – £50, depending on what catering is planned).

Non-residents are required to pay a £50 refundable security deposit for an event booking (not applicable for regular bookings). A cleaning service is available for an additional £35 fee.

We offer a 10% discount to hirers who are raising money for approved UK charities.

The Hall has a drop-down screen, and a projector can be hired for an additional charge of £20 (£10 for residents). There is also staging available – please ask for details when booking.

Setting up and tidying away time should be included in the number of hours booked.

Between the months of November and February inclusive, a heating/energy levy of £1 per hour, in addition to the hourly rates, will apply.

There is no charge for the use of the Hall’s broadband/internet facilities.

The Bookings Manager will provide a quotation for each booking. If the quotation is accepted and the booking form completed, the Bookings Manager will issue an invoice a week before the event, including the refundable security deposit, for payment within three calendar days of issue. Hirers should settle invoices by electronic bank transfer. In exceptional circumstances, we may be able to accept payment in cash.

Table tennis – The Trustees offer a pre-booked regular group session reduced rate of £7 for table tennis. Individual table tennis sessions and league matches are also booked at the same rate.

Exercise classes – The Trustees offer a pre-booked regular session reduced hiring rate for class instructors. The Bookings Manager will determine the hiring rate, taking in to account the nature of the class.

Cancellations – Cancelling over seven calendar days ahead of a hiring carries no charge. Cancellations within seven days will carry a 50% charge of the quoted booking fee, unless special circumstances apply and an alternative date has been booked. If both parties have accepted the terms of a booking and the hirer then does not use the Hall, the hirer will be charged the full fee.

HARRINGWORTH VILLAGE HALL – ENQUIRY FORM

For general enquires about booking the Village Hall contact Sandie Gordon (Bookings Manager) using  the enquiry form below or by phone 07957 310 377 or email: harringworthvillagehall@gmail.com

If you are ready to go ahead and make a booking, please complete and submit the form below (alternatively, you may prefer to complete the form manually and submit it by hand or post; in this case, you can download a PDF of the form – please see the section immediately below the online form)

If you are booking the village hall, please make sure that you read and accept our Terms & Conditions of Hiring and our policies on health & safety, safeguarding and equal opportunities. These are all available to download and read by choosing the options below. If you have any queries, please contact the Bookings Secretary by email. Once we have received your application, the Bookings Secretary will be in touch to confirm your booking, the hire charges and to arrange for a deposit payment. 

HARRINGWORTH VILLAGE HALL – BOOKING FORM

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If you prefer to complete a manual booking form, please download a copy using the button below. Please complete the form and return it to: Sandie Gordon, The Bookings Manager, Tallat Barn, Wakerley Road, Harringworth, NN17 3AH.

EQUIPMENT HIRE CHARGES

There are two marquees (9m x 4m)* and pop-up gazebos available for hire along with the equipment listed below:

Sound equipment (amplifier, two speakers with stands and microphone)£30.00
Marquee (9m x 4m) * x 2£100 (£180 for two)
Gazebo x 2£10.00 each

The following items are available for hire away from the village hall (price on application):

Large trestle tables (6ft)13
Small square tables (4ft)12
Round tables** (5ft)5
Folding chairs76
Crockery & cutlery80 place settings
Glassware (wine/beer/water/champagne)80 place settings
Water boilers2
Tableclothes (various sizes)18
Large saucepans2

To book any of these items, please complete and send the following enquiry form:

By clicking SEND you agree that a correspondent of Harringworth may contact you to discuss your enquiry. Your personal data will be held in accordance with our Privacy Statement.

* Please note: marquees are hired at your own risk and liability insurance is recommended

**Please note: the large round tables are available for hire outside the Village Hall, however, it is the responsibility of the hirer to arrange transport (a trailer will be required).

If you are booking the Village Hall, please make sure that you read and accept our Terms & Conditions of Hiring and our policies on health & safety, safeguarding and equality. These are all available to download and read by choosing the options below. If you have any queries, please contact the Bookings Secretary by email.